01273 273999



Job Title: Accounts and Payroll Administrator
Reports to: Managing Director
Responsible for: Administering daily accounting and fortnightly payroll
Salary: Circa 12.5k
Holiday: 28 days including Bank Holidays.
Working Hours: 20 hours per week between 9am – 1pm
Place of Work: Unit W11, Knoll Business Centre, Old Shoreham Road, Hove, BN3 7GS

The purpose of the Job:

To process the daily accounts from outgoing invoicing through to correctly allocating incoming payments. To maintain the company client’s records ensuring client’s accounts are true and accurate. Using Sage Payroll enters payroll information into central system for processing to calculate wages and applicable deductions based on employee attendance from time sheet records. Calculates the company tax liability and make all relevant employee and HMRC payments.

Job Duties:

  • Reconcile incoming and outgoing payments bank accounts daily, ensuring allocations are correct
  • Managing petty cash transactions
  • Process invoices, maintain client accounts and control credit
  • Working with spreadsheets, sales and purchase ledgers and journals
  • Process the company payroll fortnightly using Sage Payroll
  • Maintain payroll processing system and records by gathering, calculating, and inputting data
  • Answers employee questions about wages, deductions, attendance, and time records whilst identifying,
  • investigating, and resolving discrepancies in time sheet and payroll records
  • Receive and coordinate requests for leave and other absences
  • Adheres to payroll policies and procedures and complies with relevant law
  • Honours confidentiality of employees' pay records
  • Ensures company tax, national insurance and pension liability is accurate and see that they are paid
  • Performs the distribution of wages through via carrying out bank transfers

Job Skills required:

Mathematical skills, attention to detail, organisation skills, computer and typing skills, data entry, good verbal communication with employees and customers and capable of working with minimal supervision, honesty, record-keeping skills, follows instructions well, competent with spreadsheets, familiar with payroll software, basic understanding of tax procedures, familiarity with benefits and other wage deductions, multi-tasking abilities, ability to work on a deadline, sound decision-making skills. Familiarity with office management procedures and basic accounting principles. Please note, the summary job specification is not comprehensive definition of the post. It is subject to modification and amendment and could include other duties related to the post.